User Guide Document number: hc.70 © 2024 1stWorks Corporation. All rights reserved.

Collaboration Menu

The Collaboration Menu is part of the hotWeb window. The WhiteBoard, webpages pushed from the hotWeb toolbar, and files drag-and-dropped into the room all open in the hotWeb window.

The Collaboration Menu includes options for controlling collaboration, sending screenshots of the markedup content, and for turning the Selections Toolbox of mark-up tools on and off. By default the Selections Toolbox is turned on, and Exclusive Control is checked.

11/14/07 - The hotWeb window was originally designed for interactive collaboration between participants, although it is primarily used now for presentations rather than editing by multiple people.

Controlling collaboration options

Menu option	Description
Navigation	Check Navigation to enable other users to follow you as you scroll through a file or web page. This is the default selection in the Collaboration menu.
Full Control	Check Full Control to co-edit hotWeb contents with other users. Any user who has checked Full Control may edit the hotWeb contents at the same time you do.
Exclusive Control	Check Exclusive Control to edit hotWeb contents while preventing anyone else from editing.

Sending and saving a screenshot options

Send screenshot	Send a screenshot of the current hotWeb page to all users in the session. The screenshot opens in a hotCam (camera) window.
eMail screenshot	Send a screenshot of the current hotWeb page in an email.
Save screenshot as ...	Save the screenshot to your computer as a file.
Add Screenshot to Xscript	Add a link to a snapshot of the current hotWeb page in the transcript.
Make File Available	If the hotWeb window contains a file, make it available through hotComm File Sharing.

Drawing Options

Transparent Collaborator	Check Transparent Collaborator to mark-up and draw on the hotWeb contents, using the options in the Selections Toolbox. Note: You are drawing on an invisible layer over the content. If the content is moving, it freezes while you draw.
Reset	Reset clears the hotWeb window..
Undo	Undo removes your most recent markup..

Note: If you are editing a document collaboratively, each of you has your own copy of the file. Edits are sent instantly to everyone as updates. You are not sharing an application on someone else's desktop.

Room Size Limitation (confirmed 11/14/07):

• The Whiteboard feature is disabled if there are more than 10 public users (non-moderators/non-presenters) in a room. If there are more than 10 users, the Whiteboard may appear briefly and then disappear.
  
  
• The Pointer tool in the Selections Toolbox is disabled if there are more than 4 public users in a room.